Management Reports

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Management Reports

Purpose

Management Reports provides a monthly update on the Project’s as defined by Project Management Process Project Status Reporting

Derivation and Source Requirements

Management Reports will be derived from:

·       The Resource Reports,

·       Risk Log and Issue Logs,

·       Information and communication passed to the Project and Project Managers,

·       Metrics

·       The Statement of Accounts, and

·       The Schedule

Composition

Management Report consists of the Project Managers Report and the Project Managers sections of the Project Report.

The Project Status Reporting Procedure defines the Project Managers Report.

The Project Report will consist of:

·       Executive Summary

·       Project Traffic Light Table including an explanation of all red and amber indications,

·       Metrics including an explanation,

·       Key Risks and Issues, and

·       Summary of progress for each of the main aspects of the Project.

Quality Criteria

Do the reports conform to reporting requirements?

Are all the key issues and risks identified and reported?

Do the reports accurately reflect the current status of the Project?

Are the traffic light reports aligned and support BIS and PAS data?

Are any significant changes from previous reports explained?

Are there sufficient mitigations and/or action plans to address any problems and concerns that have been reported?

Quality Method and Skills

The Project Manager will summarise workpackage Manager’s reports that will be reviewed by the Project Manager.  The Project Manager will also draft the report for the Monthly Project Report for review and acceptance by the Project Manager.

Monthly Reports

Purpose

The Monthly Report is predominately an internal document used to provide the Project Team with an indication of the current progress, status, key issues and risks.

The Monthly Report is used to provide an update prior to Progress Meetings.

Derivation and Source Requirements

The Monthly Report will be derived from the Resource Reports, Management Reports, Metrics and information provided by the Project Management Team

Composition

For each aspect of the Project (that is, teams as defined by the organisational diagram) the following information will be provided from that Team’s perspective:

·       Summary of Progress,

·       Deliverables completed during the period

·       Actual or potential problems and risk updates

·       Deliverables to be completed during the next period

·       Project issue status – for all issues assigned to this section.

·       Budget and schedule impact of any changes.

Quality Criteria

Is the Report an accurate indication of the current status and progress of the Project?

Are all aspects reported?

Does the Report contain sufficient information?

Does the Report align and support Management Reports?

Quality Method and Skills

The Monthly Report will be prepared by the Project Support Office and reviewed by the Project Manager prior to issue.

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Last updated: 07-08-2005.